Drawings that survive a finance review
A hospital auxiliary answers to a foundation board, a finance office and sometimes a compliance officer. The drawing itself is the easy part — what matters is producing a record afterwards that all three will accept without a conversation.
Free for up to 100 entrants. No subscriptions.
What usually goes wrong
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Finance wants documentation
Every entry timestamped, every action logged, and the full entrant list exportable to CSV. The record is a link rather than a shoebox handed over at year end.
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Perception matters institutionally
When staff, patients and donors all enter the same drawing, the fairness of the draw has to be demonstrable rather than assumed. A public proof page settles it.
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Volunteers rotate constantly
Auxiliary leadership turns over on a schedule. There is no spreadsheet convention to hand down and nothing to train — the next chair just signs in.
Three steps, start to finish
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1
Share it across the system
One link for the staff intranet, the volunteer newsletter and a QR code at the gift shop counter.
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2
Draw on schedule
Run the draw at the auxiliary meeting or the foundation event. The proof publishes with the winner.
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3
Export for the file
Send the entrant list and results link to finance. The documentation is done the same day.
Every draw ships with its own proof
The winner and a SHA-256 hash of the draw publish together. Anyone can re-run the computation and confirm the same name comes out — no one has to take your word for it.
sha256 · 77e11240d197…cdfc115
Drawings that work for healthcare foundations
- Gift shop and auxiliary fundraiser drawings
- Equipment or capital campaign raffle
- Nurses week and staff appreciation prizes
- Foundation gala companion drawing
- Patient family assistance fund raffle
- Volunteer recognition and service award draws
Winner drawn
Auxiliary equipment fund
- Winner
- P. Adeyemi
- Entries
- 946
- Raised
- $9,460
Healthcare foundations, specifically
- What documentation comes out of a drawing?
- A timestamped audit trail of every entry and action, a public results page with the cryptographic proof, and CSV export of the entrant list on an upgraded raffle. That covers what a finance office normally asks for.
- Can staff and donors enter the same drawing?
- Yes, and this is exactly where a verifiable draw earns its keep — nobody has to wonder whether the outcome was influenced. Whether your institution permits staff entry is a policy question for you rather than a software one.
- How long are results retained?
- Indefinitely. A completed raffle keeps its public results and verification page, so a drawing from a previous fiscal year can still be produced on request.
- Do we need a subscription?
- No. Drawings up to 100 entrants are free. Larger ones are a one-time $25 per raffle, which adds unlimited entrants, CSV export, multiple winners, new signup alerts and payment reminder emails.
Close to what you run
Run your next drawing here
Add your entrants, draw winners, and share a result nobody has to argue about.